How To Get Commercial Cleaning Contracts in 7 Steps

There’s no doubt that scrubbing a skyscraper from ground floor to rooftop is a tall order—but it comes with an equally towering paycheck. These types of commercial cleaning contracts let you lock down big jobs for the long haul. They turn one-time gigs into steady, reliable work.

Cleaning contracts spell out what needs to be cleaned, how often, and for how much money. These recurring agreements offer cleaners more stability and predictable schedules. They also provide legal safeguards against curveballs that could impact your bottom line.

In this article, you’ll learn how to get commercial cleaning contracts for your business. You’ll learn everything you need to know, from how the contracts work to making the perfect bid. 

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What Is a Commercial Cleaning Service Contract?

If you’re looking to grow your cleaning business, understanding commercial cleaning contracts can help you get there. These contracts are formal agreements between your cleaning company and a business that needs regular cleaning services.

Long-term contracts come with some valuable perks. For starters, they offer consistent work, which means a steady flow of income. Having everything in writing also helps prevent misunderstandings. If there’s ever a question about what you’re supposed to do or how much you’re owed, you can simply check the contract. If there’s a dispute, you can use the contract in court to protect your rights.

But because of these perks, winning commercial cleaning contracts isn’t easy. There’s usually a lot of competition. That’s why it’s so important to understand how to make your company stand out and how to price services effectively.

What Should Be Included in a Commercial Cleaning Contract?

A well-written commercial cleaning contract is like a recipe that’s easy to follow. It lays out all the important details clearly so both you and the client know exactly what to expect. Let’s take a look at the key ingredients that should go into every commercial cleaning contract:

• Names and Numbers. Include contact details for both your company and the client. This makes it easy to get in touch if there are any questions or concerns.
• Cleaning Schedule. Spell out when your team will be on-site, how many cleaners will be there, and for how long.
• Job Details. List all the tasks you’ll perform and mention any cleaning jobs you won’t handle. For example, you might vacuum floors but leave window washing to a company that specializes in that service.
• Time Frame. State how long the contract will last. Is it for six months? A year? This lets both sides know when it’s time to renew or renegotiate.
• Money Matters. Clearly outline how much you’ll be paid, when payment is due, and what happens if payment is late.
• Special Requirements. If the client needs anything unique, include those details, too. This might include things like eco-friendly products or security clearances for your staff.

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What Are Cleaning Bids?

A cleaning bid is your pitch to a potential client. It tells them exactly why they should choose your cleaning services and how much it’ll cost them.

There are two main types of bids: open and closed. Open bids for cleaning contracts are like a public contest. Anyone can submit a bid for consideration. Closed bids, on the other hand, are private. Only a few chosen companies are invited to bid.

To create an attractive bid, you have to balance being competitive with making a profit. If you bid too high, you might lose the job. But if you bid too low, you might not make enough money to cover your costs. It’s a game of strategy. You have to know your worth, understand what the client wants, and find a way to stand out from the competition.

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How To Find Open Bids for Commercial Cleaning Contracts

For closed bids, you’ll need to negotiate with existing clients, get a referral through your network, or even try cold calling. But there are plenty of places to look for open bids. Here are some of the best places to start your search:

• Online Search Engines. Type in phrases like “commercial cleaning bids” or “janitorial service contracts” along with your city name. This can lead you to current opportunities in your area.
• Government Websites. Some city and county websites list open bids for cleaning services. Government contracts are often very stable and long-term.
• Local Universities. Colleges and universities need frequent cleaning services for their buildings. Check their websites for sections about vendor opportunities or facility management.
• Bid Aggregator Websites. Some websites collect bids from different sources and list them in one place. You may have to pay a fee, but they can save you a lot of time.

How To Get Commercial Cleaning Contracts in 7 Steps

There’s no doubt about it: Landing commercial cleaning contracts can be tough. But with the right approach, you can set yourself up for success. Let’s walk through the key steps:

1. Get Your Paperwork in Order

If you’re not in business yet, make sure you have the right licenses and insurance before putting mop to linoleum. This is crucial for protecting your business and demonstrating to clients that you’re professional. Here’s what you need to open a cleaning business compliantly:

• Licensing. Check with your local government about which business licenses are required in your area. These prove you’re allowed to operate legally.
• Insurance. You’ll need general liability insurance to cover accidents or damage and professional liability insurance (also called errors and omissions insurance) to protect you if a client claims you didn’t do the job properly. And don’t forget workers’ compensation if you have employees.

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2. Spread the Word

Use social media, create a website, and network in your community to tell the world about your cleaning business. The more people know about you, the better your chances of landing new contracts.

3. Research the Market

Take a close look at the cleaning industry in your area. Who are your potential customers? What types of businesses need cleaning services? Understanding your market helps you target the right clients. Don’t forget to check out what your competitors are doing. It might help you discover your unique selling point.

4. Create a Smart Pricing Plan

Think carefully about how much to charge. You want to make money, but you also need to be competitive. Consider offering deals like a first-time discount or a referral bonus to stand out.

5. Embrace Technology

Software like Joist helps you create professional-looking bids, quotes, and invoices quickly, which cuts down on the amount of unpaid busy work you have to do.

6. Submit Your Bid

Once you find an opportunity, it’s showtime. Put together a bid that showcases your skills and the value you can provide. Make it clear why you’re the best choice for the job.

7. Seal the Deal

If your bid is accepted, it’s time to make things official. You and the client will sign the contract, marking the start of your new business relationship. It’s an exciting moment that kicks off what will hopefully be a long-term partnership.

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How To Bid on Cleaning Contracts: 4 Top Tips

These strategies can give you an edge in the competitive commercial cleaning industry:

• Build a Strong Online Presence. Create a professional website and use social media. Show off your services, experience, and reviews from happy clients. Many potential customers will vet you online before considering your bid.
• Network Like a Pro. Who you know is often just as important as what you know. Attend local business events and join trade associations. These groups offer training, industry news, and networking opportunities. Building relationships can lead to valuable opportunities and help you look more credible to potential clients.
• Know Your Ideal Client. Think about which businesses you’re best at serving. Are you great with cleaning medical offices or better with industrial spaces? Knowing your strengths helps you target the right clients and make better bids.
• Customize Each Bid. Avoid using the same bid for every job. Take the time to understand each client’s specific needs and show how your services address their particular challenges. This extra effort can really set your bid apart.

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Win More Clients On-The-Spot With Quick and Professional Estimates

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